Ultimate Event Planning Checklist for a Birthday Party

Planning a party is no easy task.

We are making it easier for you to create a great party checklist, we have developed following list for you that you can use as a reference when selecting your party supplies.

Take a look at our checklist to create your own list of the birthday party supplies or other special celebration. 

Supply List

1. Invitations:

Ultimate event planning list checklist for a bday party

Invitations are an important part of the party planning process.

Always make sure to send out your party invites in advance so your party guests can save the date and set their schedules.

Party’s date, time, location as well as a way to RSVP should be included in your invitations.

Always mention any other special info your guests need to know, like if your party is a sleepover or surprise.

2. Thank You Notes

Ultimate event planning list checklist for a bday party

There’s nothing more special than getting friends and family together to celebrate a guest of honour.

once the party is over don’t forget to thank your guests with a special note.

Personalizing a thank you card for each guest is just a small way to show how genuinely grateful you are that they attended your special event.

3. Partyware

Get your supplies in order, before the guests arrive.

Always have extra on hand for any kind of surprise guests or mishaps that may happen on the day of your party.

Examples of tableware you’ll need for your party are:

  • Beverage & Luncheon/Dinner Napkins
  • Cake & Dinner Plates
  • Cups
  • Cutlery (Spoons, Forks, Knives)
  • Tablecloths

4. Decorations

Ultimate event planning list checklist for a bday party

Decorations are an important component, whether your guests are spending time celebrating inside, at your home or party venue, or outside, in your backyard or at a park,

Adding decorations to your party area will help transform it while conveying the theme of the party.

Here’s a look at some of the decorations you could compile to create an awesome party experience for your guest of honour and their guests. 


  • Balloons
  • Banners
  • Centrepieces
  • Confetti
  • Party Blowers
  • Party Hats
  • Streamers
  • Wall Decorations/Cut-outs
  • Yard Sign
  • Party Decorations

5. Favour Bags/Boxes and Favour Items

Source: Amazon

The possibilities are endless when it comes to party favours.

They’re another way to show your guests your appreciation.

Your favour bags should include special items that will have your guests reminiscing about all the fun they had at your celebration.

These favour bag items could be an extension of your party’s theme, or fun and useful items they could use in their everyday life.

On average, a favour bag should include between 3 and 5 items.

6. Food

The menu is also the most important part of any party.

Brainstorm your party menu.

Then, once you have your final headcount, you can finalize what you’ll need to accommodate everyone on the day of your party.

Also, keep in mind that some of your guests might have dietary restrictions. Having a variety of food, snacks and drinks is a great way to keep your guests full and happy.

Plan your menu to include any combination of the following:

  • Cake
  • Drinks/Ice
  • Food for a full meal (i.e. Pizza, Hot Dogs, etc.)
  • Ice Cream
  • Snacks (i.e. Chips, Pretzels, etc.)
  • Party Food

7. Miscellaneous

Party planning can be stressful.

It’s easy to forget crucial party supplies, because of that stress.

Having these items make your day as smooth as possible.

  • Candles & Matches or a Lighter
  • Cake Platter & Serving Knife
  • Extra Tables & Chairs
  • Ice Bucket
  • Serving Dishes/Bowls


So here we can notice that every little detail is necessary for a birthday party. Follow these steps and you will witness a great party.

Have a nice day. 

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